Executive Assistant

We are looking for a dependable and detail-oriented Executive Assistant to provide high-level administrative support to executives and leadership teams.

This role involves managing calendars, coordinating meetings, handling correspondence, and keeping operations running smoothly behind the scenes. Ideal for someone who is organized, responsive, and confident in managing confidential information in a fast-paced, remote environment.

Role Snapshot

Engagement

Freelance
Remote

Hours

Most roles require availability during U.S. working hours, with some flexibility depending on the client.

All roles are five days a week, but days off may vary. While some roles follow a Monday to Friday schedule, others may include shifts on weekends. Weekend rest days are not guaranteed unless specified by the client.

Start Date - ASAP

Requirements

At least 1–2 years of experience as an executive assistant, personal assistant, or in a similar administrative support role
Strong organizational skills and the ability to manage calendars, schedules, and priorities independently
Excellent verbal and written communication skills in English
Experience with tools such as Google Workspace, Microsoft Office, Zoom, and task management platforms (e.g. ClickUp, Asana, Notion)
Ability to handle confidential information with discretion and professionalism
Strong attention to detail, especially when preparing documents or managing logistics
Proactive, resourceful, and able to anticipate needs before they arise

Key Responsibilities

Scope of work may vary depending on client needs. Tasks may include, but are not limited to, the following:

Manage calendars, schedule meetings, and coordinate across multiple time zones
Prepare agendas, take meeting notes, and track action items for follow-up
Organize inboxes, sort and respond to emails, and flag important messages
Coordinate travel arrangements, bookings, and itineraries when needed
Draft or proofread reports, internal documents, and presentations
Maintain digital filing systems and organize internal documentation
Assist with research, data entry, and light project coordination
Communicate clearly with internal teams or external contacts on behalf of the executive
Monitor deadlines and support daily task prioritization

Ready to Support Decision-Makers Behind the Scenes?

We’re looking for an Executive Assistant who can anticipate needs, manage schedules, and handle high-level communication with professionalism. If you’re detail-oriented, proactive, and thrive in a fast-paced, remote environment—we’d love to hear from you.

Click the button below to start your application. It only takes a few minutes.

Executive Assistant

Role Snapshot

Freelance

Remote

At least 1–2 years of experience as an executive assistant, personal assistant, or in a similar administrative support role

Strong organizational skills and the ability to manage calendars, schedules, and priorities independently

Excellent verbal and written communication skills in English

Experience with tools such as Google Workspace, Microsoft Office, Zoom, and task management platforms (e.g. ClickUp, Asana, Notion)

Ability to handle confidential information with discretion and professionalism

Strong attention to detail, especially when preparing documents or managing logistics

Proactive, resourceful, and able to anticipate needs before they arise

Scope of work may vary depending on client needs. Tasks may include, but are not limited to, the following:

Manage calendars, schedule meetings, and coordinate across multiple time zones

Prepare agendas, take meeting notes, and track action items for follow-up

Organize inboxes, sort and respond to emails, and flag important messages

Coordinate travel arrangements, bookings, and itineraries when needed

Draft or proofread reports, internal documents, and presentations

Maintain digital filing systems and organize internal documentation

Assist with research, data entry, and light project coordination

Communicate clearly with internal teams or external contacts on behalf of the executive

Monitor deadlines and support daily task prioritization

Ready to Support Decision-Makers Behind the Scenes?